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Faculty, Staff and Student Responsibilities

Faculty/staff leader responsibilities

For Short-Term Trips/Events

1. A faculty/staff leader will accompany all off-campus programs that include students.
2. Use of college vehicles is strongly encouraged. Faculty, staff and students should not be driving their own vehicles to off-campus program unless reviewed by the Travel Health and Safety Team. Questions/requests can be sent to risk@hope.edu.
3. Ensure that all necessary Travel Health and Safety forms have been completed and turned into the Dean of Students office two days prior to travel.
4. Notify the college in the event of an itinerary change and/or emergency within the group or location of program.
5. Follow and use the Procedures for Emergency Notification.

For Immersion Trips or May/June/July Term Programs

1. Two faculty/staff leaders will accompany all off-campus programs that include students.
2. Use of college vehicles is strongly encouraged. Faculty, staff and students should not be driving their own vehicles to off-campus program unless reviewed by the Travel Health and Safety Team. Questions/requests can be sent to risk@hope.edu.
3. Ensure that all students have completed the necessary Travel Health and Safety forms and/or educational learning content with Terra Dotta.
4. In advance of departure, conduct an appropriate location specific orientation program for all participants (see Orientation guidelines).
5. Contact the Health Center for a Travel Report for your program's location and communicate to all students participating that they need to contact the Health Center for the necessary immunizations.
6. Review medical/mental health forms and meet with student(s) regarding any concerns and have a written plan of action as needed.
7. Consult with the Health Center and/or Counseling and Psychological Services Office on all medical and/or psychological conditions that impact students traveling with you.
8. For International programs, carry copies of the front page of all passports and any necessary visas.
9. Notify the college in the event of an itinerary change and/or emergency within the group or location of program.
10. Follow and use the Procedures for Emergency Notification.
    
    NOTE: The program leader has the authority to determine if a student’s behavior warrants termination from the program at the student’s expense.

Student Responsibilities 

As a participant in an off-campus study program or event sponsored by the college, the student must understand and complete the following list of responsibilities.

1. The student must complete all Travel Health and Safety forms.
   1. Eligibility to Participate
   2. Assumption of Risk and Release
   3. Medical and Mental Health History Form
   4. Student Off-Campus Program Responsibilities
2. Student is required to maintain good standing after a program accepts them. This means that they must maintain good academic standing as well as good social standing.
3. Student must obtain all required and recommended immunizations for travel, as determined by the Health Center.
4. Student must attend all required on-campus orientation session(s).
5. Student is expected to participate in curricular and co-curricular activities as planned by the faculty/leader. Examples include but are not limited to: attending exhibits, conferences, research opportunities and travel as arranged by faculty/leader.